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How To Use Dropbox Like A Pro ( Steps For File Sharing With Dropbox )? Best 16 Answer

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File sharing with Dropbox is quick and simple. By just sharing a link, you can send anything – from photos and videos to zipped folders and large CAD files – with anyone, even if they don’t have a Dropbox account. Share links and files from anywhere, using your phone, tablet or computer.

On the Dropbox desktop app
  1. Open the Dropbox folder in File Explorer (Windows) or Finder (Mac).
  2. Right-click or command-click the file or folder you’d like to share.
  3. Click Share….
  4. Type the Email, name, or group of the person (or people) you’d like to share with, and click to select them from the results.
Upload files from an iOS phone or tablet
  1. Open the Dropbox app.
  2. Open the folder where you’d like to save your files.
  3. Tap “+” (plus).
  4. Tap Create or Upload File.
  5. Tap Upload File.
  6. Tap Browse and find the file you’d like to upload.
  7. Select the location where you’d like to save the file in your Dropbox account.
  8. Tap Upload.
Share on dropbox.com
  1. Sign in to dropbox.com.
  2. Click All Files in the left column.
  3. Hover over the item you’d like to share.
  4. Click the share icon (person) that appears.
  5. Type the email or name of the person, people, or group you’d like to share with.
  6. Select Can edit from the dropdown menu.
  7. Click Share file or Share folder.

Table of Contents

Dropbox File Sharing – What You Need to Know!

Dropbox File Sharing – What You Need to Know!
Dropbox File Sharing – What You Need to Know!

Images related to the topicDropbox File Sharing – What You Need to Know!

Dropbox File Sharing - What You Need To Know!
Dropbox File Sharing – What You Need To Know!

Ideally, since you’re reading this, you can assume that you’re a newbie just starting to explore a feature-rich cloud storage application, namely Dropbox. So, before we start exploring the app, let’s start with a basic overview. If you’ve used Windows File Explorer before, you might find the Dropbox app very similar. So sit back and enjoy reading this gue to using the Dropbox app. (and file sharing in the Dropbox gue).

What is this Dropbox application ?

First, let’s understand what exactly this Dropbox is? .so this is basically a cloud storage app (like Google Drive, Onedrive, etc). So, if your system hard drive space is limited, you can start using this cloud storage app right away. In fact, the biggest benefit of using this app is its security and reliability. Even if you lose your system or your PC is damaged, you can easily restore the files you backed up in Dropbox on another system, or go directly to the Dropbox website such as dropbox.com. By using this application, you can access files from any system (PC or mobile) anywhere in the world (you should definitely have internet access). Files are stored in the cloud. So, in this gue, we will mainly deal with the basic advanced features you need to get started with this awesome app quickly. Also, if you want to enjoy some advanced features as well as more storage capacity, you will need to spend a penny per month. So, without wasting any more of your time, let’s start digging into this tool.

Dropbox Account Creation – The First Step !!

To do this, go directly to the Dropbox page and create your account by proving the appropriate details. Follow these steps: 1. Click on the URL of the Dropbox account creation page and click on the Login option (New User Registration). Prove the required details such as active email address, full name, password, etc. 2. Now is the time to download the Dropbox app now and save it to your local system. Now open the app and log in with the same credentials you proved in the registration step above. 3. After launching the application, it will show you some initial tutorials and steps to use this application and at the end it will ask you how to manage files in this application locally or online. 4. So these two options are very important, i. H. Whether you want to save your files locally (free service) or online-only mode (pa service). We will explain these two options later. 5. Now that you have selected the correct options, you can see that the Dropbox folder has been created and you can start sharing and adding files at any time (based on the storage limit of the plan you selected). So once you start adding files, you can easily access them on any system, anywhere using the Dropbox app. Without a doubt, you should have an active internet connection. Let us now understand the fundamental difference between the local option shown above and the online-only option. If you choose the completely free “local only” option, the file will be stored in the Dropbox app and a copy will remain on your local computer. So this doesn’t end up freeing up space on your PC’s hard drive. So here comes the solution, if you choose the online-only mode, you have to pay for it. Plus, it gives you cloud-only functionality, which means it helps you free up space on your hard drive. This will cost you about $20 per month (less if you pay a year in advance).

How to add / Upload files into Dropbox ? (complete steps for sending any file into Dropbox)

So, once you’ve used this cloud storage service, you should now want to take advantage of it (right?). Let’s start with the most basic first, follow these steps to add any file to Dropbox: 1. Once you create a Dropbox folder, you can easily add files and sync them with all your Dropbox-installed devices you want to access later corresponding file. 2. The Dropbox folder will appear in Windows File Explorer and will also appear in Quick Access on any Windows system. 3. So if you want to add files from your local location to the cloud, just drag the files into the Dropbox app. You can also select and copy the files you want, then paste them into your Dropbox folder right away. 4. If you want to add multiple files to Dropbox, press the “Ctrl” key and click to select all files, and finally copy and paste them into the Dropbox folder. (or click and drag any file to move all selected files to the Dropbox folder) 5. Once all files have been moved to the Dropbox folder, you will see a blue icon with an arrow on the bottom left. This icon indicates that the file is being copied and uploaded to the cloud. When done, the icon will turn green and show a check mark. After this step, you can be sure that all your files will be perfectly synced on the cloud. 6. Now, if you want to save your newly created file to Dropbox, you can do so easily by clicking on the save option and navigating directly to the Dropbox options folder when browsing the file location. Then when you want to access the file, just open the Dropbox folder and open it normally. 7. Once the file is saved to Dropbox, you don’t need to worry about uploading and syncing because it will run in the background as soon as you are connected to the internet. If not, the Dropbox icon will be grayed out and the status indicator will say “Connecting..” until you can reconnect and complete the sync. So you always know if your files are available on any device. 8. Additionally, when saving files in the Dropbox app, you can view the following status in the form of a blue sync icon. If you click the icon, a small window will open. In it, you will see the remaining files and the expected time for the sync process to complete. Additionally, you can view recently synced files here.

How to delete files in a Dropbox ?

Before deleting a file or folder from the Dropbox web client, keep in mind that the corresponding file or folder will be deleted everywhere in the cloud. So if you dece to remove it, just continue with this step. So if you really want to delete the file from your Dropbox account, just follow the normal steps: 1. Open your Dropbox folder and select the folder/file you want to delete. 2. Now right click on it and select delete option. After that, you will not be able to access it from any computer or device. However, as long as you haven’t permanently deleted the folder from the trash, you can put it back in your Dropbox folder and upload it to the cloud again following the steps mentioned earlier.

How to use Dropbox for file sharing  ? (file sharing via Dropbox)

Sharing a file or folder in Dropbox with others is simple and straightforward. After uploading the file to Dropbox, you can now continue to share the necessary content with others. You just need to do the following steps in the desktop web client (in different ways): 1. Simply hover over the file you want to share, then right-click and select the “Share” option in the menu options, then click A popup will ask for the email addresses of the recipients you want to share with. Then grant the required permissions. They can be set to view only or give the ability to edit files. (After sharing, anyone can access your file. A Dropbox account is not required to open the link.) 2. If you don’t want to share the Dropbox link via email, there is another, easier way. All you need to do is right-click on the file and select “Copy Dropbox Link”. You can then finally share that Dropbox link directly with others. 3. Dropbox also allows optional folder sharing. This is very useful when working with team members. So, to use this feature to share files via Dropbox, go back to the Dropbox home page and click the Shared Folders option (top right). A window will open asking you to create a new folder or share an existing folder. Select your preferred option and click Next. Name your folder and enter the email addresses of the people you want to share with. It will then appear under the Shared Folders category. People you share the folder with can download content, comment on, and edit files (based on the permissions you set).

Sharing files with Dropbox in any mobile or from the web

If you want to share a file from any mobile device or network, you need to follow these steps: 1. Hover over the file you want to share, now right click and select the “Split” option. On mobile, you’ll need to tap the three-dot menu button, then tap Share. 2. Now, in the pop-up window, you need to enter the email address of the person you want to share with. If desired, you can type a message and click Share. 3. You can also click Create Link at the bottom of the box to generate a shareable link that you can send to anyone. Click the copy link and paste it into the messaging or email application of your choice.

How to use the Dropbox Sync Feature ?

The device you choose to share your files with may have storage space limitations. So in this case, you want to literally sync all your files in the Dropbox app. So, for this, you can opt for Dropbox’s selective sync feature. With this selective sync feature, you can now sync certain files like movies, songs, etc., but you don’t want to sync confential files to Dropbox. To enable Dropbox’s selective sync feature, you need to follow these steps: 1. Visit the Settings section in the Dropbox app (on the taskbar). Then click on the settings option. 2. The synchronization options will be displayed. In the window that appears, on the Sync tab, click Selective sync. In the window that appears, check the box next to each folder you want to sync. Uncheck any folders you don’t want to sync. 3. Once this option is implemented, the selected folders will be synced across all your devices and other unselected folders will be deleted from Dropbox storage. If you want to download the file again, you need to follow the steps described earlier.

How to Restore Deleted Files in Dropbox ?

After a file is deleted from the Dropbox application, a copy of the deleted file will be kept for 30 days. You can find them by clicking the files tab on the left se of the web client. On this page, click the Deleted Files tab on the left. For future updates, Dropbox will keep files for 120 days after you delete them. You can restore it in the meantime. After clicking the Deleted Files option, click the empty checkbox to the left of the icon in front of the filename. If you click on one of the checkboxes, it will turn blue and a “Resume” button will appear on the right se of the page. There is also an option to permanently delete deleted files. If you click the checkbox to permanently delete the file. Remember, once you click this option, you will never be able to restore it.

How to Request Files With your Dropbox application ?

With the Dropbox app, you can invite others to use this wonderful app. If you don’t already have Dropbox. Then just email them and send them the file request link via Dropbox. This is useful when you want to get some important updates from all your teammates or colleagues. To request files, log in to your online Dropbox account. Click the Files tab on the left se of the screen and select the file request link. When you click on the request link, you’ll be asked for two things, the filename you want them to have and the folder you want Dropbox to put the files in once they’re received. Finally, you need to click on the “Next” option. By default, a folder called “File Requests” will be created in your main Dropbox folder, followed by a folder with the name you entered above. You can now enter the email addresses of the recipients to whom this request link will be sent, or simply copy the requested link and share it manually.

Dropbox – The Final Conclusion !! (Is it really worth it ?)

Dropbox is really a useful cloud storage application where you can keep all your backup files and documents safe and easily accessible later from any system. You can buy later updates that can eventually increase storage space and other advanced features. I hope you really enjoyed reading this article. Stay tuned for more interesting content in this series. report this ad


How do you use Dropbox step by step?

Upload files from an iOS phone or tablet
  1. Open the Dropbox app.
  2. Open the folder where you’d like to save your files.
  3. Tap “+” (plus).
  4. Tap Create or Upload File.
  5. Tap Upload File.
  6. Tap Browse and find the file you’d like to upload.
  7. Select the location where you’d like to save the file in your Dropbox account.
  8. Tap Upload.

How do you use Dropbox to share files?

Share on dropbox.com
  1. Sign in to dropbox.com.
  2. Click All Files in the left column.
  3. Hover over the item you’d like to share.
  4. Click the share icon (person) that appears.
  5. Type the email or name of the person, people, or group you’d like to share with.
  6. Select Can edit from the dropdown menu.
  7. Click Share file or Share folder.

Is Dropbox good for file sharing?

File sharing with Dropbox is quick and simple. By just sharing a link, you can send anything – from photos and videos to zipped folders and large CAD files – with anyone, even if they don’t have a Dropbox account. Share links and files from anywhere, using your phone, tablet or computer.

What are the disadvantages of Dropbox?

Dropbox unfortunately fails to provide users with the latest technology for searches. The biggest letdown is the lack of metadata search functionality. Metadata is information about a file, such as the date it was created. A cloud storage system depends being able to store large amounts of data and files.

How do I create a shared folder in Dropbox?

Creating a Shared Folder in Dropbox
  1. A shared folder will allow all members to view, add and remove files from the folder.
  2. Login to Dropbox. …
  3. Click to the right of the folder to share. …
  4. Click Invite to folder link from the toolbar above the folder list. …
  5. Add the email addresses of the people to share the folder.

When you share a Dropbox link can they see my other folders?

When using a share link, no one will be able to see any parent or sibling folder, period. They can only see the specific file or folder that you’ve linked to. If you’ve linked to a folder, they can see anything in the folder, including any sub-folders.

How do Dropbox links work?

When you share a link with someone, they can view the file or folder on dropbox.com. You can send a link by email, Facebook, Twitter, instant message, social networks, wherever you want. You can share these links with anyone, even if they don’t have a Dropbox account.

How do I share files?

Share with specific people
  1. Select the file you want to share.
  2. Click Share or Share .
  3. Under “Share with people and groups,” enter the email address you want to share with.
  4. To change what people can do to your doc, on the right, click the Down arrow. …
  5. Choose to notify people. …
  6. Click Share or Send.

What is the best app for file sharing?

10 Best File Sharing Apps For Android (2020)
  • SHAREit.
  • EasyJoin.
  • Portal.
  • Superbeam.
  • AirDroid.
  • Zapya.
  • Send Anywhere.
  • ShareMe (Mi Drop)

Which file sharing site is the best?

  1. Google Drive. Many users are already familiar with Google Drive because they’ve used the platform’s 15 GB of free storage and file-sharing space for backing up personal files. …
  2. OneHub. …
  3. Microsoft OneDrive. …
  4. eFileCabinet. …
  5. Dropbox Business. …
  6. MASV. …
  7. 7. Box. …
  8. Wire.

What is the difference between Dropbox Basic and Dropbox plus?

Dropbox Basic is the free version of the platform and has the least number of features and the lowest storage capacity. If your needs are few, this can be a great option. Dropbox Plus is the next tier up and comes with a much bigger storage capacity of 1TB in size for a small monthly subscription.

What does Dropbox Pro offer?

Get 3,000 GB of encrypted storage with unlimited linked devices. And upgrade your computer’s hard drive with industry-leading sync technology. Add digital watermarks, passwords, or expiration dates to any work you share. Undo file edits or deletions for 180 days.

How do I send a large file using Dropbox?

You can send large files via email by creating a shareable link to a file or folder stored in Dropbox. In Dropbox, hover over a file or folder that you want to send via email and click Share when it appears.


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